The Cost Elements of Adopting NetSuite and the NetSuite TCO Advisory/ Consultation Cost (Optional) NetSuite
Our background is in leading business organizations and adapting their IT landscape to keep pace with business scale and agility. This is why Excelym has partnered with the industry leader in Cloud ERP technology – Oracle’s NetSuite.
The following characteristics of our organization allow us to achieve long lasting results for any company considering NetSuite:
Our NetSuite Implementation process begins by sending a client or a lead with a NetSuite Scoping Questionnaire to begin our analysis process (yes, even when no contract has been signed yet we already try to get the ball rolling !). This involves a thorough review of your existing business processes to identify gaps and ROI opportunities that can be addressed with NetSuite. This happens ahead of the scheduled NetSuite demo, scoping exercise and Q&A session for your organization.
At the end of this stage in the process, we will achieve two things:
Once we have the needed information, the actual implementation of the NetSuite platform can start. We will roll out all the NetSuite modules (by client need). We begin by configuring necessary settings like Analytics, Sales Orders, Inventory Management, Multiple Currencies etc., and adding customizations that meet your unique business needs.
If there are data migration requirements, we will validate existing data and determine the best strategy for migrating it. And after having deployed and tested, this is followed by user training and testing of key business processes. We will also provide a one (1) month post-go-live support to ensure a smooth transition and any other issues that may arise during this period can also be addressed.
At the end of this phase, we will have achieved:
At this point, the implementation project is considered complete and you can go live with NetSuite. However, if you have any custom requirements or integrations with other systems (ERP, CRM) that need to be implemented, then we will start working on those in this phase. We can help you with any additional customizations or implementations required, as well as resolve technical queries and issues that may arise in a timely manner.
At the end of this phase, we will have achieved:
See the Excelym NetSuite Support page to learn more
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- We are a full-spectrum NetSuite Solutions Provider Partner
- Excelym is experienced, trained and certified in NetSuite
- Affordable rates and costing with our “blended on-shore and off-shore model”
- Verifiable referrals from our many clients
- We have our own proprietary implementation methodology that is based off the agile process
- We have our own proprietary connector/ integration-Platform-as-a-Service (iPaaS) – Excelym.IO
- We have our own proprietary NetSuite Add-On Apps (e.g. NetSuite Zebra Printing, NetSuite Dunning, NetSuite File Cabinet, etc.)
What to Expect from Our Engagement
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- We begin producing on day one. Our leadership and execution team will meet to understand the business needs, drivers, constraints, and overall vision.
- Next, we will map the current state and the desired future state, document cost implications, and identify the gaps that need to be addressed along the way.
- Then we iterate. Our approach is more agile than waterfall, allowing us to work in shorter increments to prove concepts faster, demonstrate immediate results, and collaborate with our clients to shape the desired solution throughout the project.
- Finally, we will ensure you are online, trained, staffed, and supported during the ERP launch. We stand by you at completion and provide support for as long as necessary.
Excelym is an Official ORACLE NetSuite Alliance Partner
Excelym proudly serves as an official ORACLE NetSuite Alliance Partner, empowering customers to confidently reach their business objectives. Our team of seasoned experts possesses the experience and knowledge necessary to guide clients through every phase of ORACLE NetSuite solution deployment.
Excelym is a Preferred NetSuite Implementation Partner of Vista
Excelym is trusted by the Vista Consulting Group to support the NetSuite needs of Vista Private Equity’s portfolio companies. This collaboration enhances Excelym’s expertise in software, data, and technology, providing invaluable knowledge to help clients achieve success.
Our NetSuite Implementation Methodology & Timeline
Phase 1: Discovery and Analysis/Design with Main NetSuite Accounting Platform Deployment/ Implementation
| Answer NetSuite Client Scoping Questionnaire | Conduct NetSuite demo, scoping exercises, and Question & Answer session |
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- A quote/ estimate for your NetSuite SaaS License (annual subscription) [direct from Oracle]
- A quote/estimate/ proposal for the Professional Services/ Statement of Work for the Implementation project [direct from Excelym].
| Implement/ Deploy Main NetSuite Accounting Platform | Accomplish data migration requirements, if needed |
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- A fully deployed and tested NetSuite platform + modules ready for business use.
- All users with access to the platform and trained on their respective roles/responsibilities.
- Full support from Excelym for any post-go-live technical queries or issues.
| Note: What sets us apart in our approach in NetSuite implementation with other NetSuite Solution Providers is that we already incorporate the business requirements and design milestones during Phase 1 or the actual ‘Discovery & Analysis/Design’ stage of the implementation process. |
Phase 2: NetSuite Customization; Integrations; Ongoing or Post Go-Live Support
| Apply NetSuite customization | Conduct further NetSuite training on client staff and resources |
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- A fully customized and integrated NetSuite platform ready for business use.
- Fully trained users with access to the platform, as well as continual support from Excelym for any post-go-live technical queries or issues.
Post Go-live Support: NetSuite Support/BPO or Managed Services
For businesses seeking long-term support or assistance in managing the complete NetSuite platform— including basic user support— we offer managed services provided by our team of experts. Our post go-live services include:-
- NetSuite platform and user support
- Business Process Optimization (BPO) services
- Customizations or integrations required for continued growth/evolution of your business
- Data migrations, upgrades and other related tasks
- Reporting and Analytics
- Custom development (of NetSuite based applications)
- Training and Mentoring of the staff
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- A fully customized and integrated NetSuite platform that is kept up-to-date and managed by our experts.
- All users with access to the platform, as well as continual support from Excelym for any post-go-live technical queries or issues.
- Full access to our BPO and managed services team whenever needed, for guidance and advice in leveraging the full potential of NetSuite.
| Note: Our ongoing support also includes keeping an eye out for any security vulnerabilities and making sure all users are using the platform correctly. Finally, our team can also provide advice and guidance on best practices related to NetSuite, such as configuring analytics or setting up recurring processes. This will help to ensure that your business is always leveraging the full power of NetSuite and taking advantage of all its features and capabilities. All this, helps our clients reduce their total cost of ownership and ensure a successful long-term ROI from using the platform. |
How We Calculate Your NetSuite Implementation Cost
We adhere to a comprehensive, two-step process to determine your NetSuite implementation cost:
- First, we conduct a zero-obligation scoping session — free of charge — to gain an in-depth understanding of your business operations, pinpointing the areas of concern, and identifying your specific needs. This allows us to devise a precise roadmap for your transition to NetSuite.
- Then our expert team dedicates itself to recognizing the optimal licensing alternative for your business. We collaborate closely with you to determine the most suitable configuration that aligns with your business model and guarantees the most favorable deal.
| Note: Our costing is split between fixed-cost and cost that are billed-on-actuals. |
Implementation Costing Tables
Fixed Costs
The typical project timeline costing estimates falls within the fixed costs bracket. As part of the initial phase, we estimate both development and licensing costs. We strive to provide you with the most accurate cost estimate possible, knowing that your fixed-cost portion is always pre-approved.
Billed-on-actuals Costs
The billed-on-actuals portion pertains to external integrations as well as customizations (aka SuiteScripting) and any additional development. The cost for any of these services will be estimated and agreed upon in advance before work begins.
The advantage of working with Excelym is that our experts have extensive industry experience and are knowledgeable about alternative approaches, enabling us to identify the most suitable implementation plan tailored to your requirements.
We Offer Two Types of NetSuite Implementation: Full-Service NetSuite Implementation vs Guided NetSuite Self-Implementation
FULL-FLEGED IMPLEMENTATION
- Full project team will manage and train and collaborate with you to ensure a successful go live via a full-service implementation including historical data migration.
- Typically 3-6 months, depending on scope and complexity of business requirements.
- Cost is variable depending on scope and duration of project.
GUIDED IMPLEMENTATION
- Go Live with NetSuite in 6 weeks for only $6K payable in 6 months, with purchase of product license from us
- Cost-effective and cost-efficient guided NetSuite self-implementation option for companies with a limited budget and simpler business requirements.
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