Last Modified: October 23rd, 2024
4 min read
Many will agree when we say that NetSuite’s default or standard file storage capacity can be a hindrance for businesses. The limited 100GB offered in the Standard plan and the steep pricing of the Premium Tier ($60K annually or $2.4K per 10GB for the metered option) impede the operations of businesses that depend on extensive file storage and document management. This limitation has given rise to a market for NetSuite file storage optimization solutions, which include everything from integrated cloud storage options to archival storage functionalities.
See Excelym’s NetSuite File Cabinet Solution product.
This blog provides a comparative analysis of the popular market offerings aimed at enhancing storage capacity of the NetSuite File Cabinet. These options may be based on an integrated cloud storage model or archival storage function. But before we jump into comparing the solutions, let’s take a moment to discuss the topic briefly for the benefit of those who are new to it.
What is a NetSuite File Cabinet Storage Solution and what are the different product approaches to it?
A NetSuite File Cabinet Storage Solution refers to any software or service that is designed to optimize the file storage capacity of NetSuite’s native file cabinet feature. They’re basically like middlewares or intermediaries that work to connect your NetSuite, or move data from NetSuite, with an external cloud storage provider to expand data capacity, at a significantly lower cost.
At a high level, there are two practical methods to enhance your NetSuite File Cabinet storage outside of NetSuite’s native storage enhancement options. One is the integrated storage method where you directly integrate your NetSuite File Cabinet with an external cloud storage platform. The other is the archival storage method which works by moving older or less frequently accessed files to a different storage location freeing up more space in your default NetSuite File Cabinet storage. Both solutions are particularly beneficial for businesses that have high volumes of data and files stored in NetSuite, as they provide more storage space and improve the overall efficiency of file management.
We talked more about this in another blog: NetSuite File Cabinet Storage Management Solution Options: Archival Storage vs Integrated Cloud Storage.
Comparative Analysis Table of the Different NetSuite File Cabinet Storage Solution Alternatives
The table below will help us understand how different NetSuite File Cabinet Solution providers or alternatives vary in their approach, cost-effectiveness, and scalability. It provides a clear overview of the key features and benefits of each option, enabling businesses to make informed decisions based on their specific needs and requirements.
Note: Excelym’s NetSuite File Cabinet Storage Solution uses an archival function. It enhances the NetSuite File Cabinet’s native functionality without compromising usability. It minimizes the need for user training and offers flexible, high-end storage options directly linked to your account, avoiding additional costs from intermediaries.
Total Cost of Ownership (TCO) of Different NetSuite File Cabinet Storage Solution Alternatives
Beyond comparing features, it is crucial to consider the total cost of ownership for each NetSuite File Cabinet Storage solution option. The table below outlines the total cost of ownership, including the recurring SaaS fees, additional storage expenses, and the one-time costs associated with implementation and data migration.
Note: write that S3 is used for sample purposes- other options are also available (see full list below).
Total Cost of Ownership (TCO) of Different Cloud Storage Options (If used to extend NetSuite’s File Cabinet storage space using Excelym’s NetSuite File Cabinet Solution)
To provide you with a clearer understanding of the potential costs associated with utilizing your own cloud storage platform (such as Amazon S3, Google Cloud, etc.) to expand your NetSuite File Cabinet capacity, we have compiled a report detailing the expenses for each cloud storage option. This report considers various factors, including subscription inclusions, free storage limits, price per gigabyte, and the total cost of ownership (TCO) for the first 50 TB of storage consumption in the first year. Additionally, the options are ranked according to their TCO figures, allowing you to identify the most cost-effective choice.
Conclusion
In determining the most cost-effective and efficient option for NetSuite File Cabinet storage expansion, it’s essential to weigh the total cost of ownership (TCO) of each solution and cloud storage option.
Excelym’s NetSuite File Cabinet Solution, when paired with external cloud services like Box.com and Google Cloud, offers competitive pricing with known limits and predictable costs. While Box.com leads with an attractive subscription model and unlimited storage, close contenders like Google Cloud and Amazon S3 present viable alternatives with reasonable storage rates and TCO. However, options like Microsoft SharePoint and OneDrive, although feature-rich, incur higher costs due to their limited free storage and higher per-gigabyte charges. Organizations should prioritize their needs, expected data growth, and budget restrictions when selecting the storage solution that best aligns with their business goals.
